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Corporate Data Movement: How to Practice Good Data Security
Data Movement refers to the transfer of files or information that can be critically important to all stakeholders in your organization: employees, suppliers and everyone you do business with. Companies are using all kinds of latest and supplicated technologies and techniques to protect their critical and valuable business assets. But, often forgotten, the most important factor, in any cybersecurity program, is trust.
In delivering their work rapidly and efficiently, whether it’s the marketing, sales or the finance team, employees forgets the essential data security measures if they are not trained well. In this article, we cover how business and technology leaders can ensure that their critical and valuable corporate assets remain safe and how they can teach employees to move data in safe way because if your employees don’t know how to recognize a security threat, how can they be expected to avoid it, report it or remove it? This is where IT needs to draw a line between balancing security issues and giving people the tools and accesses, they need to get their job done.
- Shearing files containing corporate data via Emails
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A report on data security based on Ipswich File Transfer confidential surveys of IT professionals, revealed that a vast majority (84%) of the respondents send classified or confidential information as email attachments. Of that majority, 72% do this at least once per week, and 52% do this at least once per day. Try to imagine the quantity of data which is transferred via your email server every day with the information in between departments or with the personal information of employees. Mails with containing data of potential clients transferred from marketing to sales. As this sensitive data is transmitted via email servers with inadequate security controls. By doing it, employees are certainly putting company’s data at risk without realizing how dangerous they can be to the organization’s cybersecurity. Hackers are always looking for new ways to steal sensitive data by hacking email accounts to get the job done.
- Sharing files containing corporate data via Cloud Servers
As more and more companies switch to cloud or hybrid cloud environments, much more sensitive data is transferred via these cloud services such as Google Drive, Dropbox and Microsoft Azure. These clouds services are becoming more and more a regular part of any business process. The main problem while using a third-party file sharing service, corporate sensitive and confidential data is taken outside of company’s IT environment and causing a risk to the data’s privacy. Therefore, the IT department must have a sufficient overview of who has access to these services and which data is in the cloud or being transferred via cloud. The most important measure for the security of data in the cloud is who is responsible for protecting this data. It leaders must be certain that your company is well insured against breakdowns or security margins before signing any contract with cloud services. According to your own risk assessment, it may be concluded that certain types of data are better stored locally because IT there has more control over the security and compliance of this data.
- FTP Servers
FTP is an application layer protocol used for the transfer of files between a client and server and is as old as the email and is used far more often than IT experts would like to admit. FTP is an ideal file sharing platform for small to medium-size enterprises which have basic file transfer requirements. The problem with this method is that it is not considered as a secured protocol per today’s standards. Users don’t get the ability to encrypt and protect data as FTP has no encryption. Which leads they data in the transferred files front of a huge security risk. In addition to that, FTP has become over 45 years old and it is not suitable for high-volume transactions and multiple requirements. Therefore, companies must find better alternatives to FTP such as SFTP, HTTP, MFT.
Company must educate their workers about the best and safest data transfer approach and train them regularly on the pros and cons of each solution. The best way for businesses to handle this is to set a company-approved application that will demonstrate safe data-transfer. Employees whose companies provide them with a secure, easy-to-use file sync service will see no need to bring other file sharing services into the workplace. At the end of the day, it doesn’t matter which solution you or your end users use. Ultimately, your company is only responsible for the sensitive data, regardless of which tools and services you use.
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