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2022 February

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Preparing for Cloud Migration

six r rule Important Strategies for the Cloud Migration

 

Companies that migrate to the cloud are preparing for a digitization era in which cloud technology not only enables trends such as mobile working but also supports companies in developing new business models and services. The migration of existing software applications to the cloud is motivated by a variety of reasons: lower IT workload, cost savings, greater agility & the need for mobility.

 

According to Gartner, the global Public Cloud Services Market will grow by 23.1% and reach $397.4B by 2022, up from $270 billion in 2020. Nevertheless, 80 percent of the applications are still running on-premises today. With this in mind, many companies are only just beginning their path to the cloud, and cloud migrations will be an essential part of their IT strategy over the next few years.

 

Moving systems to the cloud is a challenge that should not be underestimated for many companies – especially during the business-critical migration phase. Inadequate preparation and a lack of expertise can quickly overload existing IT capacities and lead to steep increases in costs. It’s recommended not to ignore the security risks and unnecessary costs. Among other things, it is about how the company sets expectations correctly and maintains its added value during the transition phase.

 

Preparing for the cloud migration

 

First of all, a competent team should be put together that is responsible for the upcoming migration of the selected data and the IT structures of the cloud. This should consist of experts with complete knowledge of the target cloud services and the applications to be migrated. The team leader should focus on implementing the business requirements, managing potential technical obstacles, and minimizing risks.

 

The team leader assumes the role of an “architect” who first defines the strategy and develops a migration plan with his team in order to supervise the migration. Every cloud and migration strategy should therefore be backed up with profound specialist knowledge.

 

The next step is to perform a complete inventory and classify the applications to be migrated. The following questions should be considered here: Should the standard applications or special legacy apps be migrated? Should the operating system be updated, the application modernized, or should PaaS services such as managed databases be used? It may even be a good idea to shut down some applications entirely and not migrate them at all. After all, a migration plan can only be developed after an in-depth inventory, analysis, and evaluation of each individual application.

 

Visualize key figures and dependencies

 

However, a comprehensive inventory does not only consist of a mere listing of the applications. In addition, IT managers should visualize the IT dependencies and evaluate the applications accordingly. It is important to identify relationships between the building blocks of an application and supporting internal services such as Active Directory and external resources. Supporting services must be set up on the target cloud platforms before the application migration process can begin. Applications with simpler dependencies or those that mainly use external services should be moved first. All applications with more complex dependencies should only follow later, as soon as the corresponding dependencies are available in the target cloud.

 

Last but certainly not least, it is important to determine and record economic and technical key figures (KPIs) during the preparations in order to be able to relate the performance of an application to one’s own expectations. There are basically many meaningful metrics that can be considered for cloud migration. In any case, it makes sense to use metrics that make the problems as well as the success, benefits, and added value of a migration project visible. KPIs for user experience, performance, capacity utilization, and relevant business metrics are recommended. As soon as the KPIs are established, the baseline with which the data comparison should take place must be defined. It should be ensured that sufficient data is collected to be able to take special events such as seasonal fluctuations into account for operational decisions. The collection of data should be automated as far as possible in order to be able to guarantee timely reporting.

Invoice Management: Introducing the Digital Invoice Processing

 Digital Invoice Management

The cost of classic invoice management, such as costs for paper, printing & shipping material, proper and audit-proof archiving of all tax-relevant documents has been increasing for years. The growing expenses burden gets not only internationally active corporations with hundreds of thousands of billing transactions per month. Also, SMEs with a few hundred or thousands of invoices per year are in chaos and are increasingly looking for cost-effective ways to counteract & reduce the cost of invoices and improve processes.

 

So, it is not surprising that the topic of obvious savings and optimization is on everyone’s lips and that the optimization process of invoices and system support is in high demand. Therefore, Digital Invoice Management is more and more seen as a possible way out of misery. But how much potential is there in the real processes of today?

 

In the digital invoice management solution, invoice receiving, invoice output, and invoice archiving are the main processes that most companies are looking for, regardless of transaction volume or industry focus. The biggest challenge when receiving invoices is usually the effort involved in receiving, opening, distributing, and forwarding incoming invoices of various types, formats, and transmission routes caused. Because those times are long gone when the supplier invoices arrived into the company only via post, the electronic invoice receipts continue to increase parallelly.  In most companies, the invoices still arrive in different departments, making the automation process difficult. With the digital invoicing management system, companies can automate how, in what form, to whom, and where the various invoices are to be received/sent. A central mailbox must also be set and dedicated for all incoming invoices. Employees from different departments can then forward all incoming invoices to this mailbox.

 

Digital invoice management ensures noticeable time savings and reduces the process costs within the company. Digital invoice management has proved to have a positive effect on the waiting and processing times of invoices. With digital invoice management, it’s easy to create the necessary transparency and at the same time ensure that customers, business partners, or suppliers can provide a high level of information. Reporting also provides a real-time overview. So, you always know the exact status of all invoices in your company. Also, as the options for the degree of automation of invoices can be set from simply, knowing the status of the bill, reading out a few metadata to fully automated processes, only relevant data is transferred to the accounting department.

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82% of finance departments are overwhelmed by the high numbers of invoices they are expected to process on a daily basis and the variety of formats they’re received in. Thanks to digital invoice management in combination with a DMS, all documents are automatically filed in the correct digital file. It’s easy to find invoices again quickly at any time and benefit from high availability and the provision of specific information. For example, you can search for a specific invoice number and find it in seconds. After recording/archiving the invoices digitally, employees can have a holistic overview of invoice management in the company. The use of digital invoice management with the right software also complies with all the requirements of GDPR.

 

Although digital invoice management alone has numerous advantages, it is only through intelligent interfaces, e.g., to a document management system (DMS), that the full potential of digital invoice management can be achieved. Once the companies’ entire invoice workflow is digitally mapped and invoice management can become a routine task.

 

Digital invoice processing improves your workflow through automated checking and approval processes. With personalized workflows, you can easily route information to the right person for further processing or approval. By eliminating paper-based and manual processes, you can bring immediate quality improvement and productivity gains. In addition, errors and delays in the recording and processing of invoices can be reduced. It can be stated that you not only save time but also workload through automated invoice processing. With the implementation of digital invoice processing, you make the process simpler, leaner, and more transparent.

 

Would you like to find out more about digital incoming invoice processing? Our competent and experienced consultants are at your disposal.

Why is Change Management mandatory for Digital Transformation?

The topic of digitization is omnipresent – and is discussed daily in the media. Digital technologies and their unlimited availability via the Internet are fundamentally changing companies. These technological transformations are altering the world of work as never before. The combination of machines and humans is leading to unimaginable innovations. Forcing companies around the globe to reinvent/revolutionize their business models, redraw the boundaries between industries, and create new interfaces for the customer with the help of digital technologies.

 

These digital advancements are the main motive for companies to adapt and deal with the changes in their work environment. Although digitization is now almost in part of everyday life – it brings changes that trigger fears among many employees. Dealing with such changes in companies can be a hurdle without well-defined change management.

 

“Change Management is the general term used to describe the approaches that businesses take when making both short and long-term organizational change, both of which are often necessary for businesses that want to survive and be successful”. Sustainable change management must keep an eye on social and economical challenges. It must not only take into account the digital transformation but also acknowledge the society and demographic changes as well as productivity and social demands.

Change Management helps your Business

Think globally, act locally. Worldwide companies are increasingly doing business in an international context. Therefore, change management must also be able to control, learn and act across cultures and nationalities.

Change is inevitable and is nature’s law. Management often finds it challenging to make employees adapt to the change quickly and often underestimate their employees which results in the downfall of even the biggest business empires. The key question from the company’s point of view should be: How can we ensure, in a continual state of change, that the employees actually have a sustainable mix of skills, to get the best from them, to achieve strategic goals?

 

Following are some easy ways for you to help your employees adapt to change in the workplace:

 

  • The company’s culture influences the pace of innovation within the organization because digital transformation requires both executives and employees who are willing to take risks and seize opportunities. Therefore, the focus must be put on the corporate culture before opting for any corporate changes or every transformation. Employees must be well prepared to accompany the change and support the new digital strategy for the long term.

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  • With digitization, the challenges faced by employees are also changing rapidly. All members of the organization are equally involved in realizing a shared vision. This means that companies are responsible for ensuring that their workforce meets the requirements of tomorrow and develops relevant skills. A training model for employee development in the digital transformation must be elaborated, with which skills are built up in a sustainable and targeted manner. Additionally, everyone at different levels of the company and in different project teams works together to build trust, promote transparency and involve all employees.

 

  • Change is inevitable, it’s not a single project with a beginning and end. As technology is constantly evolving; current processes have to be constantly adapted. Digital businesses never change the company’s core values ​​or offerings. Instead, it is about developing a networked work culture and acquiring digital tools that support the company’s strategic goals. Thus, it is also important for employees to keep learning and developing.

 

In the current digital transformation landscape, the capability to address and adapt to change within an organization is becoming an essential element of survival for worldwide businesses.  If your company is preparing to undertake digital changes or struggling to manage them, Feel free to reach out to our consultants that offer a wide range of business and technical know-how as well as the necessary instinct to solve the individual challenges of your organization. We can’t wait to help you find success.

Cloud Computing: How can the Business Continuity be Ensured

In order to stay competitive in a world where digital transformation dominates the ways of doing business, companies are accelerating their digital initiatives. This represents a huge increase in business-critical online data and applications. The high availability of these digital assets is therefore becoming increasingly important. Many organizations are also faced with the challenges to evolve their resiliency strategies fast enough to meet today’s hybrid IT environments and changing business needs. In a 24/7 active world, companies around the globe can either gain a competitive advantage or can be left behind depending on how to continue business operations and provide products/services without delay after a system failure. Thus, business continuity is not only an issue for big or medium-sized enterprises but also for smaller companies.

 

We all know that downtime in IT can be very expensive. According to ITIC 2021 Hourly Cost of Downtime Survey, the hourly cost of server downtime can easily top $1 million. Because there are so many differences in how businesses operate, downtime, at the low end, can be as much as $1-5 million per hour, plus the costs for legal advice and any fines along with the business interruption, lost productivity, and recovery effort.

Monetary Cost of Hourly Server Downtime Per Minute Per Server

These high costs encourage companies to include business continuity in their disaster recovery (DR) plans. In this context, the Business Continuity Cloud offers one way of avoiding the high damage caused by failures. Cloud platforms offer numerous advantages along with offering simple and, most of the time, economical solutions, depending on companies’ needs. They provide companies with flexible solutions for mapping new workloads, handling large amounts of data, and using them profitably. In addition, the cloud also helps to ensure that business-critical applications remain available even if there is a failure at the main site – for example, due to a cyber-attack, sabotage, a natural disaster, user error, or remote working

 
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The cloud-based storage and recovery solutions are easier to set up, manage, and customize than traditional disaster recovery solutions. Businesses can continue to use Cloud DR as needed. But before opting for any cloud solution, a business continuity strategy must be defined, which must clarify, which paths contribute most to the company goal. In this, companies should also specify which processes can be secured better via infrastructure or application services. When selecting the appropriate process, it is always helpful if one can calculate, how high the company losses would be in the event of a longer failure of certain applications. A business continuity cloud solution has a unified management interface and helps to protect the entire IT ecosystem with technologies for backup, disaster recovery, high availability, and email archiving – including all applications and systems. The protection exists regardless of whether the IT systems are on-premises or in the cloud. Downtime and data loss can be avoided anywhere and in any structure with the Business Continuity Cloud but the priorities must be well defined in the beginning.

 

We advise you on all questions regarding the introduction, update or optimization, maintenance, and further development of your IT systems according to your needs and are at your side as a competent partner. We are happy to assist you in all technical areas. Thanks to our many years of experience, we know what is important, which hardware and software make sense for your work processes. Just contact us and we will be happy to advise you.

 

Source: 

ITIC 2021 Global Server Hardware, Server OS Reliability Report

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