Privacy Policy

1. Who We Are

Xorlogics is a software engineering and technology consulting company. Our registered EU headquarters is at Avenue Louise 54, 1050 Brussels, Belgium. We also operate from 77 Marsh Wall, London E14 9SH, United Kingdom, and Plot 94, Street 7, I-10/3, Islamabad, Pakistan.

You can contact us regarding data protection matters at: info@xorlogics.com

2. What Data We Collect

We may collect the following categories of personal data when you interact with our website or contact us:

• Identity data: first name, last name
• Contact data: email address, telephone number
• Professional data: job title, company name, LinkedIn profile URL
• Communication data: messages you send us through our contact or careers forms
• CV and application data: documents you submit when applying for a position
• Technical data: IP address, browser type, operating system, pages visited, time and date of visit (via cookies and analytics)

We do not collect or process sensitive personal data (such as health, financial, or biometric data) through this website.

3. How We Collect Your Data

• Directly from you when you fill in our contact or careers forms
• From your device automatically via cookies and similar technologies when you browse our website
• From third-party sources such as LinkedIn, where you voluntarily share your profile with us

4. Why We Use Your Data

We process your personal data for the following purposes and on the following legal bases:

5. How Long We Keep Your Data

We retain your personal data only for as long as necessary for the purposes it was collected:

• Contact enquiry data: up to 24 months after our last communication
• Job application data: up to 12 months after the recruitment process concludes, unless you consent to longer retention for future opportunities
• Cookie and analytics data: as defined in our Cookie Policy (see below)

6. Sharing Your Data

We do not sell your personal data. We may share it with:

• Internal Xorlogics staff who need access to respond to your enquiry or process your application
• Trusted third-party service providers (such as email hosting or cloud storage providers) who process data on our behalf under data processing agreements
• Regulatory or legal authorities when we are required to do so by law

When data is transferred outside the European Economic Area, we ensure adequate safeguards are in place (such as EU Standard Contractual Clauses).

7. Your Rights

Under GDPR and applicable data protection law, you have the right to:

• Access — request a copy of the personal data we hold about you
• Rectification — ask us to correct inaccurate or incomplete data
• Erasure — request that we delete your data where there is no compelling reason for us to continue processing it
• Restriction — ask us to restrict how we process your data in certain circumstances
• Portability — receive your data in a structured, machine-readable format
• Object — object to processing based on legitimate interest
• Withdraw consent — where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, email us at info@xorlogics.com. You also have the right to lodge a complaint with the Belgian Data Protection Authority (APD/GBA) at dataprotectionauthority.be.

8. Cookies

We use cookies and similar technologies on our website. For full details of the cookies we use and how to manage them, please read our Cookie Policy.

9. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Access to personal data is restricted to authorised personnel only.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the date at the top of this page. We encourage you to review this page periodically.

11. Contact Us

For any questions or concerns about this Privacy Policy or how we handle your data, contact us at: