Cloud and a Successful Project Management

Cloud and a Successful Project Management

The world has already moved to the web, but what about you and your work? Gone are the days when one managed its work with a paper and pencil, whiteboard, erasable markers and post it on your office walls. Save MS Word documents and spreadsheets in a folder on your computer belongs to the past.

According to research firm IDC, the cloud sector should see its business grow by 15 to 20% per year by 2018. The hosting of computer data in the cloud has changed the situation, either for users as for developers. Today, the most successful project managers have transferred their teams and processes online. Online project management, collaboration software and backup systems in the cloud can accomplish the job more efficiently and gets better results.

 

Here is how digital project management is improving thanks to the cloud:

 

  • Team up and get transparency of entire work:
    When you organizing your projects and tasks in an online project management tool shared with your team, the different players can easily follow the progress of the project. Everyone can find out project’s progress, the slowdown factors and the deadlines. You give your team the information they needs to strengthen their effectiveness.

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  • Easy access to important information:
    By bringing all of your documents, images and information in a storage tool or project management based in the cloud, your colleagues can download files where and when they need it – without even bothering you. And insofar as they will no longer have to wait 24 hours to get a response from you in their e-mail, work moves faster.
  • Real time communication and reporting capabilities:
    Collaboration tools and online project management tells you the exact status of the project at a specific time and the overall project progress so you stay informed of everything and may contact the participating executives, based on real time obtained information. Controlling costs is one of the most important benefit of a project management tool because you don’t need to organize any special meeting to talk about the progress of ongoing project, since you can track its evolution via your project management tool.
  • Calendar integration and Workload management:
    An important member of your team has taken a few days off unexpectedly? This type of situation can cause considerable delays in your project delivery. A project management software including Gantt charts provides easy way to remedy this situation. All you need to do is to consult your Gantt chart to see if you can afford to wait the return of your missing crew. If so, rearrange the tasks on the chart to display the new deadlines and notify this change to the team. But if you cannot wait, reassign the task to someone else and as all stages of the project were accomplished by the original user in the online management tool, the replacement will have all the information to continue the work where it was left.
  • Monitor progress:
    The work and comments are stored in one location, so you can connect to check as many time you want. Needless to advance arguments such as “He or she said that …” or “I did it my responsibility …”, as everything is clearly centralized in a single location and accessible to all tracking is a child game.

A project gets not only easier but much more organized thanks to the cloud-based project management tools. As there’s no on-site deployment you can get easily your hands on them!

Custom vs. Off The Shelf Web Application / Software

We live in a world where the custom is becoming more fashionable in comparison to “off-the-shelf” whether it’s in clothing, real estate, or tech field. People want to be different and want different things from each other. And let’s accept that we all are hunting for innovation. For ex, the moment I am writing this post, I’m having a coffee in my customized mug just because it’s different ;). But that’s not the point. Since few years, we are noticing that big and medium-size companies are developing in-house or contacting third-party vendor for the development of customized software/apps for a specific group of users within their organization to address their needs and maintain a better workflow.

 

As a CEO, it can be challenging to balance your company immediate needs with long-term growth. Many challenging questions arises and one of them is about company’s software needs. But when starting their business, many companies, adopt off the shelf software due to their cheap cost but realize later on that it’s not responding to their business needs and leading to blank areas in their day to day tasks coz of low customization. More the company extend their business, they realize the difficulty to reach their targets. So they find their self in a situation where they must invest in custom designed software or application development in order to reach their business goals. Companies will then design software which’ll keep the company’s infrastructure, branding and implementation needs in mind. Owning their own custom web application / software, tailored to their organization activity is a real asset for their business. It can be a real time saver and enables any company to distinguish itself from its competition. Building custom enterprise web application or database driven website can bring a host of benefits. Its production can cost you a lot, in terms of that significant energy, resources, and time but the ROI isn’t negligible.

 

Let’s have a look on pros and cons of custom web apps / software.

 
The pros of custom web apps / software development The cons of custom web apps / software development
Provides specific features that off-the-shelf software doesn’t provides. Higher cost at the beginning of project
Solution 100% customized to meet the needs of everyone while improving company processes Deadlines are usually longest for development and implementation
Easy integration and interfacing to existing facilities. Requires significantly more resources to design and thus come with an inherently high amount of costs and risks.
Make possible for company to distinguish itself from its competition via innovating Project risks: the result is not guaranteed by definition since one starts from scratch
Business gets a remarkable increased efficiency Low quality of software if one choose the wrong Software Development Company
Your team to work faster and smarter because software are specifically designed with company’s needs in mind Company has to cover all costs associated with the development process of custom software.
Makes easier to achieve company objectives Control of the most complex project where the client support will be crucial
No extra cost of recurring license or limitation in the number of users

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Good news for you is that companies specialized in software design (such as Xorlogics) are responsible for creating, implementing, monitoring and maintenance of the software. So Administrative management is thereby reduced for you, and this will allow you to focus and improve contacts with your customers!!
So if you have any question or concerns regarding a custom web application / software for your business, or you simply need help defining your project, just contact us so we can guide you from inception to implementation!!

First step in #Cloud? List of questions you must ask your Cloud Service Provider before moving to Cloud

Services based on the cloud computing model are gaining more and more importance and changing considerably the way companies used to manage their data. Some see it as a practical solution for automatic storage, others a way to guard against data loss, and others, the way to have constant access to their data.  Cloud computing can be considerable as one of smart beneficial adoption for companies, such as storage on demand, cost savings and multiple servers etc.

 

Studies have revealed that over half of companies adapting cloud computing resources have significant improvements in their productivity, plus, studies conducted by the Cloud Industry Forum shows that 90% of UK and European companies run at least two cloud services. However, it is not enough to register with a provider and to migrate data on a remote server and then passively enjoy the savings. Certainly cloud has its advantages, but companies must learn about cloud transition challenges before taking any further step in its direction.

 

A cloud failure is a good example of critical problems that any organization may face when operating cloud services. Cloud failures can make data inaccessible for companies or can even be a cause of valuable data lose. As a business, what can you do to prevent data loss? And what questions entrepreneurs should ask before choosing any cloud solution? Here below is a list of important you must ask any cloud vendor before signing the contract!

 

    • Who is responsible for my data?
      Although data centres belong to the provider of cloud services, the ultimate responsibility of the stored data will usually attached to the client. Therefore, if data is lost for X reasons, this will certainly be the company, not the provider, who will be held accountable.

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    • Your Cloud solution allow access 24h / 24, 7/7 … 365 days a year?
      Your company operates in real time and is based on your computer data: customer files, emails, accounting and important administrative documents … In case of a disaster such as, computer crash, virus or damaged hard drive, you won’t have enough time to save all you documents & files before the economic damage and data lose due to this accident.
      You’ll be happy to know that cloud is the ideal solution allowing you access to your data anywhere any time. But is this so sure?
      Before outsourcing your data in the cloud, check its availability rate, in other words, it’s the number of hours or days of maximum uptime guaranteed by your cloud provider. Time out break, whatever its duration, can result in a loss of money for company. This availability rate is a percentage and it is the third figure AFTER the point that matters. A guaranteed uptime of 99.9% may sound interesting on paper, but on the whole year, this can leave you with a service downtime of about nine hours without violating its obligations. A guarantee of 99.999% instead will turn in equivalent to only five minutes of downtime per year.
      So we advise you to avoid hosting below 99.995% (hours per year)!

 

    • In case of natural disaster, can you cloud provider save immediately all your data WITHOUT loss?
      You must ask cloud provider, what type of restitution method will implement upon the occurrence of such incidents. Can you recover all your files on a simple demand? How quickly and what format?
      Insist your provider that you get ALL of your data on demand, whatever the reason, within a reasonable time and in a format your servers can read! You should know that most cloud services includes a backup by default. It remains significant to Carefully Consider the provider’s backup policies by checking the data retention time (this allows you to recover your data as They Were at a Particular time).

 

    • Your data are “in the cloud” but where exactly?
      Do not let anyone play with your data privacy! To guarantee your data confidentiality, check in which country they are hosted. The jurisdiction of certain countries allows their different services to have a free access to your data. Therefore, if you host your data in Europe, America or Asia, you are not subject to the same legislation. The Privacy Shield ( “Personal Data Protection Shield”), the agreement regulates the use of personal data of European citizens by companies on American soil, was validated by States Member last July 8 but leaves many gray areas in practice.

 

    • What are the security measures in place to protect your data?
      All Cloud providers have invested in higher or lower security measures to protect against external attacks. Do not hesitate to meet your future cloud service technical service and to ask them directly about security measures.

 

    • What level of support is available?
      One of the most important points when choosing a Cloud partner, it is the level of service it offers, also called SLA (Service Level Agreement). Small businesses will be more dependent on advice and expert assistance on such matters in comparison of large groups. Big organizations have indeed the possibility to set up a public or private solution and manage it alone which is too complex and time-consuming for small structures.
      Dependent firms of this type of technical assistant need to determine what kind technical input they can reasonably expect from their cloud service provider. This assistance will focus mainly on maintenance and automatic updates of data. The choice of supplier is therefore essential on this aspect, which could make the difference between successful deployment and rollout to loss, where the customer is unable to take advantage of the tools at his disposal.

 

    • What about the general conditions?
      It is recommended that companies take enough time to read the small print at the bottom of the contract, since they often contain essential clauses that could have important implications later on. For example, a standard contract often will state the level of compensation that a client can benefit if the service guarantees are not met, as well as information about data recovery procedures.
      The contract should also explain what happens to the data of the company at the end of a contract. The last thing a customer needs to know is that the supplier has not totally erased its data at the end of the contract, which can be cause of potential threats.

 

If you have asked yourself these questions and you got all your answers, then you are on the right path for a successful cloud project and finding a serious supplier with whom you can maintain good relation for years, knowing that your data will be safe and always available when you need it.

State of Technologies at the end of 2016

2016 is almost hitting its end so we thought it’s time to look back at the biggest trends in tech. This blogpost summarize forecasts of trends in Big Data and Data Analytics presented in Forrester and Gartner Reports. It’ll provide you a clear picture of the evolution of Big Data, predictive analytics, IoT and cloud computing market.

 

 

  • Big Data

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It has been a quiet revolution. What is trendy are the growing scale, sophistication and analytics of data. Nowadays data is not just a back-office, accounts-settling tool anymore and the Data Science is not an isolated concept. It is gaining importance in all business sectors and even within all functions. It’s increasingly used as a real-time decision making tool. Moreover, data from social networks, governments or the companies themselves are being analyzed in real time to improve efficiency. Plus thanks to Deep Learning, analytical tools will progressively become more intelligent, autonomous and intuitive in upcoming years. Their operation will gradually move closer to the way of a human thinking, so the unstructured data, such as emoticons used by online users, will be collected and analyzed more quickly and deeply.

 

  • Self-Service Analytics

We are living in a world which is flooded with data captured from multiple sources such as corporate databases, sensors, IoT and this trend keeps increasing. In front of this rising data, organizations are innovating new tools and ecosystems to be able to translate and capture useful information from this data. One of the biggest challenge for Data Scientists is the focus on Analytics and the real-time analysis to make major decisions. To compensate the lack of qualified specialists, and in order to save time, companies will keep investing in data analysis through the Self-Service Analytics tools. With that being said, we’ll keep seeing apparition of innovative tools and other ecosystems for self-service analytics. Plus social networks will develop their own analytical tools. To remain competitive, Data Analysts will therefore have to increase their efforts and inventiveness.

 

  • Public data sources

In the US, for instant, the aggregated health data is now open to the public through the National Center for Health Statistics of the CDC. Without any long wait, many other countries will most certainly follow the same direction. Consequently, these data can now be freely exploited by companies. Besides health, other areas should also soon open access to their data. These open data will give companies gold opportunity to adapt their products, services for niche markets.

 

  • Internet of things:

Over the past decade, the world has become increasingly hyper-connected. We live in an environment where the Internet and its associated services are accessible and immediate, where people and businesses can communicate with each other instantly, and where machines are equally interconnected with each other. IoT will continue changing everything, including ourselves in upcoming years. It’s not a bold statement, consider the impact it already has had on education, communication, business, science, government, and humanity. Clearly, the Internet is one of the most important and powerful creations in all of human history. IoT represents the next evolution of the Internet, taking a huge leap in its ability to gather, analyse, and distribute data that we have been turning into information, knowledge, and, ultimately, wisdom. The worldwide Internet of Things market spend was worth $591.7 billion in 2014 and will grow $1.3 trillion in 2019 with a compound annual growth rate of 17%.

 

  • Cloud Computing:

Due to high costs of infrastructure and administration, data centers are often one of the first business areas that companies consider switching to a cloud service. So an organization’s decision to move their IT to the cloud is gaining importance. Most organizations are planning to shift select capabilities there, and many already have. The decision is often influenced by technology trends, except cost saving benefit, the cloud data center is much simpler to organize and operate and, because it is simple, it scales well. In other words, the larger you make it, the lower the costs per user are. My personal opinion is that organizations will soon get rid of their traditional data warehouse and invest in their next generation data warehouses which will be placed in cloud.

 

For each business, the convergence of IT is an important part of their sustainable growth. All business have come to realize that an integrated IT industry will enhance the competitiveness and creativity of their economies and fuel the sustainable growth of the global economy. Businesses around the globe have been unveiling their innovative strategies for the IT industry. IT technologies have already brought a dramatic change to our lives and will continue to surprise us. We are convinced that in this new era of hyper connectivity, IT will maintain an economic growth worldwide.

 

Sources:

Magic Quadrant for Business Intelligence and Analytics Platforms

National Center for Health Statistics

State of the Market: Internet of Things 2016

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